Swift To-Do List Blog

How to get organized, how to be productive, Swift To-Do List tips and tricks

What’s New in 7.26: Time tracking! Yes!

Blog Post by Jiri Novotny published on Sunday, 27 March 2011 in Swift To-Do List

Celebrate my friends! You’ve requested time tracking – and you shall have it! And you shall have it right here, right now.

You can start enjoying the delightful time tracking feature right from your new Swift To-Do List 7.26 that we’ve just released! Hurry up to download it before the raving mobs of other Swift To-Do List lovers clog the download pipes on our servers. (We have gremlins that clean the pipes, but they are sometimes quite lazy. So better don’t risk it and hurry.)

As always, this is a free upgrade for all current users of Swift To-Do List 7.

While the other members of our team are busy cranking out the code for the online synchronization feature (our priority #1), I’ve taken the great joy and privilege to add the time tracking feature that many of you have requested. I’ve tried to keep it simple, but it has many sweet features inbuilt:

Time Tracking Task

The new time tracking is only for the Professional edition, because the Time Spent field is also available only in the Professional edition.

How to use the new time tracking?

It couldn’t be simpler – just right-click any task, then click “Start Time Tracking“.

Start Time Tracking in Swift To-Do List

A floating time tracking window will be displayed. You can easily pause the tracking by clicking the Pause button. You can also right-click the time tracking window to display more options.

Choose your custom theme! Zillions of flavors!

Paint it black or paint it white – it’s up to you to choose the theme for your time tracking window. The default theme uses system colors, but you can choose something more imaginative. Any color, in fact.

Just right-click the time tracking window, and select “Custom Theme…“, then pick any color.

Check out what is possible:

Time tracking themes

Time tracking explained

Every task has a Time Spent property that you can use to track how much time has been spent. The time tracking window simply periodically adds time to the current value. (You can also display the Time Spent column, using Manage – Columns.)

You can track only one task at a time.

By default, the time tracking window shows time elapsed in the current session (= the time since the window has been opened). However, it can also display the total time spent for the task you track. To display the total time spent, right-click the time tracking window and click “Show Total Time Spent”.

We need your help

We’ve put a lot of effort into the time tracking feature, but it will be perfect only when you think it is perfect. So please let us know how we can improve it further.

Post your feedback in the comments of this post or let us know directly at support@dextronet.com. Thanks!

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What’s New in 7.25: Import Wizard, better Batch Edit, more

Blog Post by Jiri Novotny published on Sunday, 20 March 2011 in Dextronet News, Swift To-Do List

We’ve added new Import section to the Swift To-Do List page, with importing guides for Outlook 2010, Outlook 2003/2007, Lotus Notes, and other programs. Check it out!

New Swift To-Do List, version 7.25 is here! This update brings some significant enhancements. You can download it here.

Import Wizard

Universal Import Wizard is the biggest new feature. You can import tasks from Outlook, Lotus Notes, Excel and many other programs, including Task Merlin, VIP Organizer, MyLifeOrganized, and more.

You can even import data from many web-apps including Toodledo and our own web-based application Swift To-Do List Online.

The Import Wizard can import any CSV/TSV/TXT file (comma separated, tab separated, plain text). Because many applications support export to CSV, it is now possible to easily import data from them into your Swift To-Do List.

You can find the Import wizard under File – Import Wizard:

Import Wizard

The Import Wizard has just 4 steps:

  1. In the first step, you select the file to be imported.
  2. In the second step, you can configure the file format – which is usually not needed.
  3. In the third step, you specify what fields to import (also usually not needed).
  4. In the final step, you select the target to-do list, where the imported tasks will be placed.

Because you can import multiple files into one Swift To-Do List database, you effectively merge data from multiple organizers into a single Swift To-Do List database.

Some screenshots of the Import Wizard:

Import Wizard in Swift To-Do List

Improved Batch Edit – New Item

The Batch Edit for Priority, Type, Context, Status and Assigned To has just gotten a big upgrade. You do not have to select only from existing items, but you can choose to create a new Priority/Type/Context/(…). It looks like this:

Improved batch edit in Swift To-Do List

Improved Batch Edit for due date and start date

Batch editing of due dates and start dates has now improved “Quick Dates” feature. The window can be expanded/collapsed, and 9 presets are presented:

Improved batch edit of due dates and start dates in Swift To-Do List

Notes “Export To File” feature improved

When you are exporting notes to a file, the default file name will be the name of the task that the notes belong to. A little time-saver.

Faster mouse wheel scrolling, immediate closing of reminder window

Another little time saver. When you scroll the task-view using mouse wheel, it will scroll 3x faster now (but not too fast, don’t worry!). The speed is now comparable to scrolling speed in Windows Explorer, so all is good and jolly. The old version has scrolled only by a single task on each mouse wheel step, which required a bit of patience if you had a long task list.

Reminder window is now closing immediately.

Some small fixes

There were some rare issues reported by our users, so we’ve taken care of them. We love our users and we listen to them. But you know that already, don’t you?

Online synchronization underway

We are still working on the online synchronization as much as we can. The first beta is coming soon.

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