Swift To-Do List Blog

How to get organized, how to be productive, Swift To-Do List tips and tricks

Coming soon: Attach emails, embed file attachments

UPDATE 25th October, 2010: It will be possible to attach emails from Outlook, Windows Live Mail, Mozilla ThunderBird, and possibly other email clients. Unfortunately, it seems that PocoMail does not support drag & drop.

We are planning to release version 7.10 of Swift To-Do List in about a week. It will come with interesting new features.

Attach emails from Outlook (or other email programs)

Many users have requested this feature, and we listened! You will be finally able to drag & drop emails from Outlook (and other email programs) into task notes/attachments area in Swift To-Do List to attach them. This will store a copy of the email right in the Swift To-Do List database. You will be able to double-click it to open it again in Outlook (or other email program that you use) and reply to it, etc.

But that’s not all! Because we’ve made this feature very flexible, you can also attach calendar items, tasks and contacts from Outlook. You can also attach many different things from various other programs that have good drag & drop support (eg. many Microsoft Office programs, like OneNote).

Embed file attachments (= store files in Swift To-Do List)

Currently, all file attachments are shortcuts only. Therefore, these attachments don’t work if you carry your task database to another computer. Well, the version 7.10 will allow you to store files right in your task database (the .stdl file). This will make it easy to have all the relevant things in one place – tasks, notes, and now files attached to your tasks!

The biggest advantage is that if you carry the database to another computer, you still have the attached files readily available. Also, if you lose the files – you will have their copy in the database.

Other new features

We are also working on many other new features and improvements. I will talk about them later. The most important one is easy online synchronization (coming in 2-3 months). Feel free to send us your feature requests – we are always counting votes to prioritize our work.

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Swift To-Do List 11

The ultimate to-do list and notes software for Windows.

Raise your awareness of your life

Try this excercise. It will take you only about 30 minutes, but the insights you will gain from it will be profound and enlightening. Open Swift To-Do List and create a new memo in tree called “Awareness”, then create another 7 sub-memos under it, called:

  1. Work & Finance
  2. Relationship
  3. Home & Family
  4. Health
  5. Social Life
  6. Personal Development
  7. Fun & Adventure

Your tree might look something like this now:

These areas represent your life. They should capture everything essential that is going on in your life. If you wish, you can create many more areas, or completely different areas. For example, if you are student, create another area called “Education”.

Consider creating these additional areas in the tree (a new memo for each one): Spiritual, Emotional, Mental, Contribution, Goals, Habits.

Now you are prepared to do the exercise:

Go through all the areas and write a summary of each area inside its memo. Write how you see that area of your life right now – anything from 2-3 sentences to a couple of paragraphs.

Rate each area on scale from 1 to 10, where 10 means that it couldn’t be possibly better.

Now go back to the parent memo (Awareness), insert a date stamp (Control + D) and write your general thoughts about your life.

When you are finished with writing your overall assessment of your life and insights gained from writing summaries of the individual areas, answer these questions:

  1. What is my weakest area?
  2. What is my strongest area?
  3. Am I sacrificing any areas for other areas?
  4. What area do I want to focus on in the next 6 months?
  5. What is the most important thing I can do to improve my life?

If you’ve identified your weakest area, consider working on improving it. Or are other areas more important for you right now? What have you gained from this exercise? From my own experience, I can honestly say that this exercise is very powerful.

You can now collapse the parent memo for future reference.

Review your thoughts again in 6 months. Swift To-Do List has excellent clipboard support, so you can duplicate the whole Awareness memo with all its sub-memos (Ctrl+C, Ctrl+V), and write a fresh view of your life, then compare the two. If you want to get truly powerful revelations, repeat this exercise every 3 months for a couple of years. The knowledge you can gain by reading your past views of your life can be invaluable.

This post has been inspired by Steve Pavlina podcast “Truth & Awareness“.

Related Posts:

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Swift To-Do List 11

The ultimate to-do list and notes software for Windows.