Learning the keyboard hotkeys and shortcuts can greatly increase your productivity, but it is not necessary in order to use Swift To-Do List 8. There are always multiple ways of accomplishing most of the operations.
If you are interested in becoming more efficient with Swift To-Do List 8, we recommend you to print this topic out.
| • | Tip: Swift To-Do List is mouse-wheel aware in most numeric and date boxes, so you can often use mouse-wheel to set dates or numbers. This applies especially in the Add/Edit Task Window: eg. when setting Due Date, reminder date and time, Time Estimate or Percent Done (Professional edition only) and so on. |
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Global hotkeys
Swift To-Do List has three global hotkeys that can be configured in Options. By default, they are:
| • | Control + Alt + S - The global hotkey to show/hide Swift To-Do List 8 |
| • | Control + Alt + A - The global hotkey to add a new task |
| • | Control + Shift + A - The global hotkey to add a new task based on the currently selected text in the current application. If you press this hotkey, Swift To-Do List 8 will emulate the press of Ctrl+C to copy the currently selected text to clipboard, then open the Add Task window and insert the text from clipboard as the task name. This way, it works with all applications. For example, you can just select some text in an email, press Ctrl + Shift + A and Swift To-Do List will create a task from that text. The only downside of this hotkey is that your clipboard content will get overwritten by the selected text. |
By default, tasks created via global hotkey are added to the current to-do list. But you can also specify this list in File - Options - Hotkeys. This way, you can create an Inbox dedicated to tasks added via global hotkeys.
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Main window hotkeys
Most of general shortcuts are shown upon menu items. There are also some additional shortcuts. The most useful ones are:
| • | Escape - Hide Swift To-Do List to the system tray or minimize (you can configure this in Options) |
| • | Control + M - Add subtask |
| • | Control + H - Add multiple tasks |
| • | Control + ` - Add multiple subtasks (the ` key is usually located left to the "1" key which is above the "Q" key) |
| • | Control + R - Add to-do list |
| • | Control + L - Add sub to-do list |
| • | Control + F1 - Switch view mode to 'Selected To-Do List' |
| • | Control + F2 - Switch view mode to 'Selected To-Do List + Sub-Lists' |
| • | Control + F3 - Switch view mode to 'All To-Do Lists' |
(You can combine the three above hotkeys with Alt key. That will result in the same actions, but filter will be additionally turned off.)
| • | Control + F5 - Deactivate current filter and reset view mode |
| • | Control + Tab - View next to-do list |
| • | Control + Shift + Tab - View previous to-do list |
| • | Alt + Shift + Up - View previous task |
| • | Alt + Shift + Down - View next task |
| • | Alt + S - Switch focus to notes area (if shown and enabled) |
| • | Alt + A - Switch focus to task-view area |
| • | Alt + L - switch focus to the tree (mnemonic tip: The tree is on the left, so that's why the hotkey has the "L" letter in it.) |
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Task-view hotkeys
These hotkeys apply only when the task-view is selected. Let's begin with the keyboard hotkeys:
| • | Control + Enter - Add task |
| • | Control + Alt + Enter - Add multiple tasks |
| • | Enter or F2 - Edit task, if the task-view is empty, Add task |
| • | Spacebar - Set selected task(s) done/undone |
| • | Alt + Up or Alt + Down - Move task(s) up or down |
| • | Alt + Left or Alt + Right - Move task(s) left or right. By moving tasks right, you can turn them into subtasks. |
| • | Control + Plus - Increase task(s) priority |
| • | Control + Minus - Decrease task(s) priority |
| • | Control + ] - Increase percent done by 10% (Professional edition only) |
| • | Control + [ - Decrease percent done by 10% (Professional edition only) |
| • | Control + C - Copy the selected task(s) to clipboard |
| • | Control + X - Cut the selected task(s) |
| • | Control + V - Paste tasks |
| • | Control + A - Select all tasks |
| • | Backspace - Go to parent to-do list (if any) of the selected to-do list |
Following shortcuts are for collapsing/expanding tasks with subtasks. These keys are on the numeric keypad area. You can also use right/left arrow keys to expand/collapse a selected task.
| • | - Collapse selected tasks |
| • | * Fully expand selected tasks |
| • | / Fully collapse selected tasks |
| • | Shift + Expand all shown tasks |
| • | Shift - Collapse all shown tasks |
| • | Shift * Fully expand all shown tasks |
| • | Shift / Fully collapse all shown tasks |
There are also some very useful mouse shortcuts:
| • | Alt + Click (anywhere in task-view) - Add task |
| • | Control + Alt + Click (anywhere in task-view) - Add multiple tasks |
| • | Double click - Edit task |
| • | Double click on empty space below tasks - Add task |
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Tree panel hotkeys
Tree panel hotkeys apply only when the to-do list tree panel is focused (e.g. you click into it).
| • | Control + Enter - Add new sub to-do list |
| • | Control + Alt + Enter - Add new to-do list after the selected to-do list |
| • | Enter or F2 - Edit the selected to-do list |
| • | Alt + Up or Alt + Down - Move selected to-do list up or down |
| • | Alt + Left or Alt + Right - Move selected to-do list left or right |
| • | Control + Up or Control + Down - Move selected to-do list up or down |
| • | Control + C - Copy the selected to-do list to clipboard |
| • | Control + X - Cut the selected to-do list |
| • | Control + V - Paste to-do list as a sub-list |
| • | Alt + Control + V - Paste to-do list as a root to-do list |
Hotkeys for collapsing and expanding items:
| • | + Expand selected tree item |
| • | - Collapse selected tree item |
| • | * Fully expand selected tree item (all levels) |
| • | / Fully collapse selected tree item (all levels) |
| • | Shift + Expand all tree items |
| • | Shift - Collapse all tree items |
| • | Shift * Fully expand all tree items |
| • | Shift / Fully collapse all tree items |
And mouse shortcuts:
| • | Alt + Click on a to-do list - Add new to-do list under it |
| • | Alt + Click in an empty space - Add new root to-do list |
| • | Alt + Control + Click on a to-do list - Add new task into it |
| • | Control + Click on a to-do list - Select the list and switch view mode to "Selected To-Do List". This way, you can quickly view just a single to-do list. |
| • | Doubleclick on a to-do list - Edit to-do list |
| • | Doubleclick on an empty space below to-do lists - Add to-do list |
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Notes panel hotkeys
These hotkeys work in all notes panels and also in memos. The date/time hotkeys also work in Task Name in Add/Edit task dialog and other text fields.
| • | Control + D - Insert date and time |
| • | Control + G - Insert date |
| • | Control + J - Insert separator |
| • | Control + K - Strike through |
| • | Control + N - Bullet list |
| • | Control + Shift + N - Numbered list |
| • | Control + Alt + R - Remove formatting from selection |
| • | Control + Shift + > - Increase font size |
| • | Control + Shift + < - Decrease font size |
| • | Control + Shift + L - Switch bullet style |
| • | Control + Alt + H - Highlight |
| • | Tab or Control + Tab - Indent text. The behavior of Tab key in notes can be configured in Options. |
| • | Control + A - Select All |
| • | Control + F - Find/replace |
| • | Control + 1 - Single line spacing |
| • | Control + 2 - Double line spacing |
| • | Control + 5 - 1.5x (one and a half) line spacing |
| • | Control + Alt + R - Remove formatting from selection (useful after importing or pasting formatted text) |
And one bonus hotkey:
| • | Control + S - Save current notes changes (applies to notes panel in the Main window only). You do not need to use this. Notes changes are saved automatically when you leave notes, but this will save them immediately and add the changes to the undo history. |
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Reminder window hotkeys
These hotkeys and shortcuts work in the reminder window. Reminder window is displayed when a reminder or recurrence notification is triggered. Each reminder has its own tab. Some of these hotkeys apply only when multiple reminders are shown at once.
| • | Control + W - Close current tab |
| • | Control + F4 - Close current tab |
| • | Middle mouse button click on a tab - Close tab |
| • | Control + Tab - Next tab |
| • | Control + Shift + Tab - Previous tab |
Add/Edit task window hotkeys
These hotkeys and shortcuts work in the Add Task and Edit Task windows.
| • | Control + Tab - Next tab |
| • | Control + Shift + Tab - Previous tab |
| • | Alt + T - Go to Task tab |
| • | Alt + R - Go to Reminder tab |
| • | Alt + N - Go to Notes tab |
| • | Alt + A - Go to Attachments tab |
| • | Alt + C - Go to Recurrence tab |
| • | Control + Enter - OK (especially useful in Notes tab) |
| • | Control + Alt + Enter - OK and add another task (works in Add Task dialog only) |
